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DocuShare
What is DocuShare?
DocuShare is an “enterprise content management (ECM) system” hosted by LPS. In other words, it is a system that allows you to easily manage your electronic content, using a web browser where content refers to any electronic files including Word documents, pictures, pdfs, multimedia files, etc. Using DocuShare, you can organize and share content, collaborate with other users on projects, search for and retrieve electronic files, and automate work processes such as faxing, scanning, and printing to the LPS Print Center.
What do I need?
DocuShare is a web based tool. Because of that, everything begins and ends in a web browser. Here at LPS we recommend and support the latest version of Firefox. Other than that, no software is needed and you can access it from anywhere in the world.
What does it replace?
DocuShare is not a simple replacement for an existing LPS system. It is an entirely new tool that combines the features of a number of our existing LPS tools and offers a great deal more. Tools like the S: Drive. will not go away immediately, but you will likely find DocuShare to be rich with features that are otherwise not available.
How can I learn to use it?
You may check the Staff Development web site for session options that you can sign up for and/or you can review how to use most of the DocuShare features by accessing the DocuShare help page. (lps login/password required)
About Permissions
You have the power to control who can see any object you place in DocuShare.
Posted on August 17, 2007
Adding (Uploading) Documents to DocuShare
Upload your Documents in 4 easy clicks.
Posted on August 07, 2007
Adding Collections to DocuShare
Organizing your Documents and other Objects is easy.
Posted on August 07, 2007
An Online DocuShare Training Workshop
Information about the use of these tutorials and how to receive your technology workshop credit from Staff Development.
Posted on August 06, 2008
An Orientation to DocuShare
A little background.
Posted on June 27, 2007
Are You Ready for DocuShare?
Video introduction to DocuShare and its features.
Posted on June 08, 2007
Bits and Bytes Episode 6
Topic: Docushare
Posted on July 19, 2006
Breadcrumb Navigation in DS
Quickly see where you are, and get back where you were.
Posted on August 07, 2007
Co-Location
A difficult part of managing electronic documents has always been keeping track of all the various places the wind has blown a file in its life. DocuShare makes this easy!
Posted on August 06, 2008
DocuShare
DocuShare is a web-based content management application that lets you use your web browser to store, view, edit, and share information with other users across the Internet. Anyone with access to your DocuShare site can download and upload documents, create and manage repositories called collections, and create calendars, discussions, and other site objects.
Posted on April 17, 2009
Downloading
Getting a copy of the file in DocuShare onto your own computer.
Posted on August 07, 2007
Edit Menu
Take charge of your Objects with the commands in the Edit menu of DocuShare.
Posted on August 07, 2007
Email to DocuShare
An often overlooked form of documentation in our modern lives is email. Fear not, DocuShare is ready and able to receive email.
Posted on August 27, 2007
Favorites
Shortcuts to your frequently accessed DocuShare items.
Posted on August 07, 2007
File Lists
When you open a collection, you see much more than a simple file list. Information abounds in this screen.
Posted on August 07, 2007
Linking to Objects in DocuShare
DocuShare makes emailing attachments obsolete.
Posted on August 17, 2007
Logging Into DocuShare
The first step in using DocuShare is logging in. Here's how.
Posted on August 07, 2007
Modifying Permissions
Make your file available to other users and guests by modifying the access control list for the object. Here's how.
Posted on August 17, 2007
My DocuShare
The center of your DocuShare universe.
Posted on August 07, 2007
Navigating DocuShare
Get around DocuShare with a few simple clicks.
Posted on August 07, 2007
Object Handles
Every object added to DocuShare receives a Handle (number) that makes it unique. You'll need this Handle to email or scan into DocuShare.
Posted on August 27, 2007
Object Properties
Every detail about a DocuShare object is indexed by the system. You can see and edit them in the Properties screen.
Posted on August 17, 2007
Object types
Not everything in DocuShare is a file.
Posted on August 07, 2007
Personal Trashcan
When you delete a file, you are automatically given 6 months of "undo" in case you need it.
Posted on August 23, 2007
Personal vs Group in DS
Where does my stuff go? Where are my workgroup's items?
Posted on August 07, 2007
Scan to DocuShare
DocuShare is tightly integrated with the Multi Function Devices or MFDs in our schools. You can walk up to any one of them and scan a paper document straight to the Collection of your choosing in DocuShare.
Posted on January 18, 2008
Search
A big part of managing documents is finding them in the first place.
Posted on August 07, 2007
Terminology
Definitions for the common terms used in DocuShare.
Posted on August 07, 2007
Versioning
DocuShares version control feature enables you to maintain a record of a document's history.
Posted on August 23, 2007
Who can see my files in DS?
Who can see this file? Just me, or the whole internet?
Posted on August 07, 2007
